What Does Your Meetings and Incentive Travel Planner Actually Do for You?

It makes sense for businesses to hire dedicated meetings and incentive travel planners to take care of everything related to their incentive travel program. After all, this task in itself is already a full-time job—pulling employees and managers away from their respective duties to put in additional work for incentive travel planning is not only disruptive, but it can also put your company at risk of encountering a wide range of errors and miscalculations because the team handling the project doesn't have expertise in the matter.

To ensure that your organization's incentive travel packages are well-planned, structured  according to company goals, and designed to  provide the best experience for the top performers, leave the job up to professionals who have spent years perfecting the preparation and execution of memorable, effective incentive travels.

Your hired incentive travel house will take care of the following crucial areas:

Ideas and consulting

The best incentive travel packages begin with a clear understanding of the organization's intended goals for the business, their unique vision, their budget, and their desire to deliver a great experience to their employees. Planners must engage in extensive talks to ensure that they are on the same page with the employers at every stage.

Booking venues and suppliers

Incentive travel plans can take the prize employees everywhere from the key attractions in the same city as their office, to far-flung destinations across the globe. There are hotels, transfer services, restaurants, attractions, resorts, tours, transportation channels and flights to book, and this is a crucial step in ensuring the success of the program. A seasoned incentive travel planning company will have useful industry connections, smart tricks,and logistical savvy to bring all the appointments and arrangements together into one smooth-flowing event.

Support during the actual event

While safely and successfully bringing all the participants to the destination is a huge part of this undertaking, incentive travel planners must also provide all the assistance they can during the actual activities throughout the days spanning the trip. This involves managing the participants, checking and prepping the venues, guiding the employers in facilitating meetings, and helping make sure that everything goes according to schedule.

Detailed and organized planning is essential to the creation of a successful incentive travel package. Your company needs professionals who have been in the business of organizing such events, who can anticipate client needs and industry requirements, and who can help bring the company's vision for motivating and rewarding their employees into fruition.

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  • Evan Polin
    Sandler Training

    "I've been working with Bruce and his team on two projects and they've been great to work with. Bruce has helped us set up a referral/incentive program for us to roll out with our clients and strategic partners. Bruce was great to work with. He's set up a 7 tier program that allows for flexibility and he's also helped us to market the program."

  • Kevin O'Keefe
    Vice President World Wide Sales, Maginatics, Inc.

    "Beverly arranged and managed the early Envivio Sales incentive trips for us. Each of our events was an outstanding and motivating experience Our Sales team appreciated the attention to detail and to fun. Qualifying for the "trip" was a motivating factor behind many end of year sales pushes. I will use Beverly again in the future."

  • Mickey Poorman
    Laird Technologies

    "Peak Performance’s attention to detail and personal service made me feel like I had a true corporate meeting planning partner that I could rely on throughout the planning process right up until I was on site. I look forward to doing more meetings with them."

  • Marco Lopez
    C& J Energy Services, Inc

    "I have used your services two years in a row and you all have made my vacation a great one. You have the most helpful and considerate employees. Always very friendly, respectful and willing to make my travel experience a good one. Thank you and keep up the great job."

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